Frequency
reports allow you to view information about how frequently questionnaires are
answered using various criteria such as profile items and questions. There are
three types of Frequency report “Profile”, “Question” and “Formatted”.
Section 1 – Frequency Profile Report
1. Open the “Frequency
(Profile)” Report Screen
Before you can create Frequency (Profile) Report
you must log into Viewpoint Online as a manager (see the “Manager Login” user
guide). Click on the “Analyse Results” option in
the “Navigation” section of the menu at the left hand side of the screen
(circled in red on Fig 1). This will take you into the analysis menu. Click on the “Frequency (Profile)”
option in the “Reports” section of the menu at the left hand side of the
screen (circled in red on Fig 2). The “Frequency (Profile) Report” screen
will be displayed. Note: If you cannot see the “Frequency
(Profile)” option then you do not have the correct permissions to create
“Frequency (Profile)” reports. |
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Fig 2. The “Frequency (Profile) Report” menu option |
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2. Select the “Frequency (Profile)” Report Options Select the
profile items you wish to use to create a “Frequency (Profile)” report, from
the list of profile items by clicking on the checkbox to the left of each
profile item (circled in red on Fig 3). |
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Fig 3. The “Frequency (Profile)” Report Screen |
3.
Select the “Frequency (Profile)” Report Settings
You can change the settings of the report by clicking on the “Report Settings” button (see Fig 4). You can choose to show the percentage by clicking on the checkbox to the left of “Show Percentage”. You will need to choose the “Include
User Profiles” options by clicking on the checkbox to the left of the option. Note: By default some of the options are
already selected, to deselect them click on the checkbox. |
Fig 4. The “Frequency (Profile)” Report Settings |
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4. Create the “Frequency (Profile)” Report Once you have
changed the settings you require and selected the profile items to include in
the report, click on the “Create Report” button. A report will be created in
a separate window. Fig 5 is an example of a “Frequency (Profile)” report. You can also drill down some of the information by clicking
on text that is displayed in blue (circled in red on Fig 5). This will open a
new window with the relevant information for that profile item. Note: You can print the report by clicking on the
“File” menu and selecting the “Print” option. Also if you close the report
you will not be logged out of Viewpoint online. |
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Fig 5. An Example “Frequency (Profile)” Report |
Section 2 – Frequency Profile Report
1. Open the “Frequency
(Question)” Report Screen
Before you can create a Frequency (Question) Report you must log into Viewpoint Online as a manager
(see the “Manager Login” user guide). Click on the “Analyse Results” option in
the “Navigation” section of the menu at the left hand side of the screen
(circled in red on Fig 1). This will take you into the analysis menu. Click on the “Frequency (Question)”
option in the “Reports” section of the menu at the left hand side of the
screen (circled in red on Fig 2). The “Frequency (Question) Report” screen
will be displayed. Note: If you cannot see the “Frequency (Question)”
option then you do not have the correct permissions to create “Frequency
(Question)” reports. |
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Fig 2. The “Frequency (Question) Report” menu option |
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2. Select the “Frequency
(Question)” Report Options Click on the drop down list next to
“Questionnaire” and below the buttons and Date boxes, then select the
questionnaire you wish to create the “Frequency (Question)” report for (circled in red on Fig 3). You can select a date range for the “Frequency (Question)” report by entering a start
date and end date in the “Start Date” and “End Date” boxes. Select the
questions you wish to create a “Frequency (Question)” report for from the
list of questions by clicking on the checkbox to the left of each question. |
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Fig 3. The “Frequency (Question)” Report Screen |
3.
Select the “Frequency (Question)” Report Settings
You can change the settings of the report by
clicking on the “Report Settings” button (see Fig 4). You can choose to “Show Percentage”, “Show Question Type” and “Include Skipped Responses” by clicking on the checkbox to the left of these options. Note: By default some of the options are
already selected, to deselect them click on the checkbox. |
Fig 4. The “Frequency (Question) “Report Settings |
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4. Create the “Frequency (Question)” Report Once you have
changed the settings you require and selected the questions to include in the
report, click on the “Create Report” button. A report will be created in a
separate window. Fig 5 is an example of a “Frequency (Question)” report. You can also drill down some of the information by clicking
on text that is displayed in blue (circled in red on Fig 5). This will open a
new window with the relevant information for that response. Note: You can print the report by clicking on the
“File” menu and selecting the “Print” option. Also if you close the report
you will not be logged out of Viewpoint online. |
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Fig 5. An Example “Frequency (Profile)” Report |
Section 3 – Frequency Formatted Report
1. Open the “Frequency
(Formatted)” Report Screen
Before you can create a Frequency (Formatted) Report you must log into Viewpoint Online as a manager
(see the “Manager Login” user guide). Click on the “Analyse Results” option in
the “Navigation” section of the menu at the left hand side of the screen
(circled in red on Fig 1). This will take you into the analysis menu. Click on the “Frequency (Formatted)” option in the “Reports” section of the menu at the
left hand side of the screen (circled in red on Fig 2). The “Frequency (Formatted) Report” screen will be displayed. Note: If you cannot see the “Frequency (Formatted)” option then you do not have the correct permissions to
create “Frequency (Formatted)” reports. |
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Fig 2. The “Frequency (Formatted) Report” menu option |
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2. Select the “Frequency
(Formatted)” Report Options Click on the drop down list next to
“Questionnaire” and below the buttons and Date boxes, then select the
questionnaire you wish to create the “Frequency (Formatted)” report for (circled in red on Fig 3). You can select a date range for the “Frequency (Formatted)” report by entering a start
date and end date in the “Start Date” and “End Date” boxes. If a format has
been pre-defined and you wish to use it then select the report format option
by clicking on the checkbox next to it in the “Report Formats” section (the
“Individual Formatted Report” option is shown on Fig 3). |
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Fig 3. The “Frequency (Formatted)” Report Screen |
3.
Select the “Frequency
(Formatted)” Report Settings
You can change the settings of the report by
clicking on the “Report Settings” button (see Fig 4). You can select the report settings you require by clicking on the option button or checkbox to the left of the options. Note: By default some of the options are
already selected, to deselect them click on the checkbox. |
Fig 4. The
“Frequency (Formatted)”
Report Settings |
4.
Select the “Frequency
(Formatted)” Profile Items
You can also select the profile items to display in the report, to do this click on the “Profile Items” button and select the profile items by clicking on the checkbox next to the profile items you wish to display (see Fig 5). |
Fig 5. The “Frequency (Formatted)” Profile Items |
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5. Create the “Frequency (Formatted)” Report Once you have
changed the settings you require and selected the questions to include in the
report, click on the “Create Report” button. A report will be created in a
separate window. Fig 6 is an example of a “Frequency (Formatted)” report. You can also drill down some of the information by clicking
on text that is displayed in blue (circled in red on Fig 6). This will open a
new window with the relevant information for that profile item. Note: You can print the report by clicking on the
“File” menu and selecting the “Print” option. Also if you close the report
you will not be logged out of Viewpoint online. |
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Fig 6. An Example “Frequency (Formatted)” Report |
